HR administrator

As an HR coordinator, you facilitate human resources programmes. Your tasks include scheduling orientations, coordinating training and dealing with employee problems. You also research industry trends and help the company create better HR processes.

As an HR administrator in charge of employee relations, you maintain a harmonious work environment. That includes addressing behaviours in the workplace and finding ways to resolve conflicts among employees.

Each organisation has unique duties and responsibilities for an HR administrator, but the general tasks include:

• Keeping employee records: as an HR administrator, you maintain statutory employee records. You document necessary details, ensure they are up to date and provide them when required. Aside from validating the records, you feed them into the company's human resources information system (HRIS).
• Organising interviews: HR administrators work closely with recruiters to ensure they have the necessary resources to conduct interviews. That means you compile the shortlisted candidates and ensure the hiring manager has the necessary records. You also organise interview venues and communicate with the shortlisted candidates. You maintain contact with potential candidates throughout the selection process.
• Maintaining company policies and procedures: whenever the managers amend the organisation's human resources policies and procedures, they are passed on to the HR administrator. Your job is to document the changes in the HRIS and inform employees. Sometimes, you organise training to ensure employees are conversant with the new procedures.
• Preparing onboarding procedures: as an HR administrator, you ensure recruits feel welcome by organising onboarding processes. You conduct office tours and information technology (IT) registration, prepare their workspace and denote any upskilling required by recruits.
• Payroll data management: your job is to gather data necessary for payroll processing. That means you check for accuracy and ensure the payroll team has relevant information.
• Handling employee queries: as an HR administrator, you are the first point of contact between employees and management. Your job is to pass on employee requests and queries to the manager. You also clarify questions arising from company policies or procedures.

As an HR administrator, your work is primarily office-based. You spend your day going through human resources data and preparing necessary documents in the office. Sometimes, you travel to organise training or interviews if the company conducts them in offsite venues. Most HR administrators work in-house, providing services to one employer. However, some HR administrators are employed in human resources consultancy companies and provide services to various clients. That means you visit your clients from time to time.

Depending on the company you work for, your colleagues include HR generalists, recruiters and headhunters. You work alongside office managers, administrators and HR managers. You may also collaborate with HR business partners, marketing managers and sales managers.

Your work schedule as an HR administrator depends on whether you work full-time or part-time. Depending on the company and role, your work hours will range from 35 to 40 hours a week. 

In large organisations, the HR administrator role is an entry-level position in the human resources field. From here, you can progress into a managerial position or specialise in the various specialisms in HR. Most HR administrators improve their qualifications and become HR managers, HR strategists and then HR directors. Alternatively, different specialisms are available for HR administrators, such as payroll specialists, employee relations specialists or recruiters. You can advance into consultancy roles after gaining expert knowledge and several years of experience.

Working with Randstad offers you a range of benefits.

• always a contact person you can fall back on and ask for help
• a range of jobs in your area

As an HR administrator, you perform administrative functions in the human resources department. You maintain employee records and manage human resources documents, such as onboarding guides or employment records. You update internal databases and human resources management systems when the company hires new employees or when an employee leaves. You also handle HR-related questions from employees and stakeholders.

An HR administrator is an entry-level professional in the human resources department. You report to the human resource manager. You are also the first point of contact for employees and assist HR specialists in administrative tasks.

As an HR administrator, your role is higher than that of an HR coordinator. An HR coordinator's job includes coordinating interviews, training and professional development programmes. HR coordinators are common in large companies with high recruitment needs. An HR administrator handles all the administrative functions in human resources.

As an HR administrator, your specific duties vary daily depending on the workload and the time of the month. However, your tasks revolve around processing data and updating human resources management systems records. You complete and file documentation for recently hired employees and ensure the company has all the necessary information. During the course of the day, you handle HR-related questions and inquiries from employees and other stakeholders.

As an HR administrator, you handle employee records, which requires attention to detail to avoid making mistakes. Your responsibilities are stress-inducing, but with good organisational skills, you can ensure all your duties are handled on time and without any errors.

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